I’m not an Economics Major! What do I need to know about Small Business Finance?

No, you don’t need to be an economics major, but you do need to understand the basics of small business finance and good financial management. And if you are an economics major, Great! You have a big head start.

Do you need a bunch of spreadsheets? Not today, but as you plan your business and it begins to grow, you’ll know how to use these! When you’re starting out, there are five basics areas where you need to learn as much as you can:

Bookkeeping:

In very simple terms you need to keep track of the money that comes in and the money that goes out. It may sound a simple, and it might be in the beginning, but you’re not starting this business to run for a month. Hopefully you’re starting this business to last for a long time.

It’s a very good idea to put a smart small business finance accounting system into place from the beginning, and get it set up to grow with your business. You will find a resource page below with some very good basic accounting systems that are affordable and easy to use for small business finance.

Credit and Collections:

You need to make sure you get paid for your product or service. How this happens can vary greatly based on the type of business you run. If you’re just starting out, you will probably not offer your customers credit terms, more likely it will be cash on delivery.

For this you need a payment tool that your customers trust (always look at your customer’s point of view first) and one that will allow you immediate access to your cash. There are many online payment tools and gateways, like PayPal.

One important note, it is an extremely smart idea to use a payment tool or gateway that also offers you the ability to download transaction details into your accounting package. This saves you loads of time manually entering information into your small business finance software package, and has many additional upside advantages.

Cash Flow:

This is where most people have problems with small business finance, and the largest reason for business failures. Let me explain it this way.

Can a profitable business fail? YES, and many do! Cash is KING!

You must have enough cash coming in to pay your expenses. In the beginning this will be from your own pocket or from your small business finance loan or credit facilities. But eventually, and in most cases sooner rather than later, the start-up funding will run out. You need to be focusing on cash flow from Day ZERO, and eventually when the business is running on its own income you can focus more and more on profitability.

Purchasing:

You will need to buy things for your business. In the beginning it’s important to focus on how you pay for these items. If you’re using your credit card, no problem, but watch the finance charges. Try and keep the outstanding balance on your card down to a minimum.

If your making most of your purchases online, then find a good payment tool or gateway that you can use to pay for purchases while at the same time collecting money from your customers.

Financial Analysis:

Don’t worry, this is not a huge issue in the beginning, because if you’re like most new businesses there will be very little to analyze.

But keep in mind; this will become more and more important as your business begins to grow and you have less and less time to dedicate to finance. You will need to again select an accounting package that can grow and expand with your business giving you easy reports to understand.

In the beginning you really just need the ability to watch your finances and do short range forecasts of your cash flow. Most accounting packages have this as a basic part of the package, if not; keep looking for a system that offers this from the beginning.

Get the Small Business Finance Basics right, and the rest will follow with much greater ease. Ignore the basics, or do them wrong, and you’re asking for problems later on that will distract you from your main function as a business owner which is finding and keeping customers!

The current rough state of economy doesn’t mean that there will be absolutely no finance jobs. It just means that the finance jobs will be fewer, and the competition for them will be steeper. So if you are a finance professional, and happen to be looking for a finance job in these tough economic times, here are three steps, which if properly taken, can push you ahead of the pack in the competition for the few finance jobs available.

1.     Update Your Skill Set. Unique circumstances call for unique skills, if one is to sail through them successfully. Most professionals looking for the top finance jobs right now are equipped with skill-sets which were adequate for the better times, but which might be considered inadequate for the current circumstances. Simply put, to beat your competitors in the search for top finance jobs, you will need to have skills that they don’t have. Having a unique skill-set gives an employer a reason to consider you for a job in preference to another candidate. And this applies whether you are looking for the top finance jobs in the financial sector, the middle office finance jobs in governments and non-profit organizations or even for the more ordinary commerce and industry accounting jobs.  The unique skills in question need not be anything really fancy. Having, for example, a certificate in project management (which you can earn in a couple of weeks) puts you ahead of another candidate without such a certificate, even if you have the same basic qualification. Similarly if you are looking for commerce and industry accounting jobs, you might be well advised to approach the potential employer armed with at least some basic understanding of the workings of the business or industry you are considering working in. Armed with such a basic understanding of the underlying industry or business puts you at least one step ahead of another equally qualified finance expert who lacks such understanding.

2.     Work on Your Resume. The presentation of your resume can make a great difference in your search for top finance jobs, and is likely to have an influence on the employer, even before they get to look at its contents.  You might consider enlisting the help of a professional resume service, to help with the presentation of your resume. Remember the number of otherwise qualified candidates who get otherwise shoved out of the recruitment process simply because of poor resume presentation is huge – ensure you don’t fall for the same trap.

3.     Consider enlisting the help of a finance recruitment agency. In a bid to reduce the workload involved in the recruitment process, many employers are increasingly turning to recruitment agencies for their staffing needs. This is especially true for executive jobs, like the top finance jobs, whose recruitment process might involve some level of head-hunting, and which employers might feel uneasy doing themselves, preferring to delegate it to recruitment agencies instead. Many employers are also increasingly turning to these finance recruitment agencies even for jobs which don’t necessarily involve head-hunting, like commerce and industry accounting jobs and other middle office finance jobs. This means that anyone looking for any sort of finance job is best advised to at least deposit their resume with the one of the major finance recruitment agencies. These finance recruitment agencies usually charge very nominal fees for their services, and the services they provide are very often worth what they charge.

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